Canterbury & District Bat & Trap League

Established Since 1922

Constitution

1. Name

The name of the organisation shall be The Canterbury & District Bat & Trap League, hereinafter
referred to as’The League’.

2. Objectives

The League is established to pursue the following objectives:
a) Participation in the sport of Bat & Trap, hereinafter referred to as ‘the sport’.
b) The organisation and management of the sport for the benefit of all member teams of The
League.
c) Promoting and maintaining the highest standards of technical competence and safety in the
sport .
d) Upholding the rules of the sport.
e) The promotion of the sport.

3. Affiliation & Association

The League shall be affiliated to and associated with other like minded bodies as shall be
recommended to the membership by the League Management Committee.

4. Membership

All member teams A are subject to the Constitution of the League and the rules of The League.A
a) Membership of The League is open to all teams registered to play in The League’s competitions
provided they comply with this Constitution.
b) All applications for membership shall be accompanied by the appropriate annual membership
fee, which shall thereafter be payable on demand.
c) Each fully paid up member (team) shall be entitled to attend and vote at General or Annual
General meetings. Each member (team) shall be entitled to one vote,
d) Any player duly registered as such with a fully paid up member team may be elected to serve on
the management Committee.
e) All member teams will receive a copy of the Constitution, League Rules and such other
documentation issued by the League from time to time.

5. Suspension, Refusal or Termination of Membership

a) The League Management Committee shall be entitled to:
i) Refuse any application for membership on the grounds that such membership would be
prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or
suspend any membership provided that the member (team) concerned shall have the right to be
heard by the full management committee before a final decision is made.
b) The member team may apply for reinstatement at the next general meeting.
c) Any member team that fails to pay their fees by the date required shall forfeit their right to
representation on the management committee and at general meetings, and shall be suspended
from taking part in any event under the control of The League until such fees are paid.
d) Any member team under suspension shall be barred from taking part in any match or event
under the control of The League.
e) The League Management Committee shall inform the member team in writing of any decision to
terminate their membership.

6. General Meetings

a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the League Management
Committee, at approximately twelve monthly intervals, but no more than fourteen months after the
date of the previous AGM.
At each AGM the following business shall be conducted:
i. Receipt and confirmation of the minutes of the previous AGM
ii. Presentation of the Financial Accounts
iii. Receipt and Presentation of Officer reports
iv. Election of officers to the League Management Committee
v. The setting and approval of Honoraria
vi. Receipt and adoption of changes to the Constitution and Rules
vii. Any other business deemed relevant by the Chairman.
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 33% of the membership, or
ii) The Chairperson, or
iii) 2/3 majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be
discussed.

7. Rules for General Meetings

a) A minimum of twenty one days notice in writing shall be given to all members, except in the
event of an EGM where the notice shall be a minimum of fourteen days.
b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
c) All members shall register with the Secretary prior to the start of the meeting.
d) Each member team shall have one vote.
e) All votes shall be determined by a simple majority, In the event of a tied vote, the Chair may exercise a casting vote.
f) The quorum shall be one quarter of those eligible to vote.
g) The Secretary shall keep the minutes of the meetings and record all proceedings and
resolutions.

8. Election Of Officers To The Management Committee

a) The members of the League Management Committee shall be drawn from the membership, as
defined in clause 4 of this constitution.
b) Candidates shall be elected by ballot at the AGM, and shall be members of the management
committee from the conclusion of that AGM until the conclusion of the following AGM.
c) All nominations of candidates for election shall have the consent of the nominee and be
seconded.
d) Uncontested posts may be filled by nomination(s) and election at the AGM.

9. Members Of The League Management Committee

a) The League Management Committee shall consist of the following Officers:

Chairman
Vice Chairman
Hon. Secretary
Hon. Fixture and Results Secretary
Hon. Treasurer
Hon. Media Officer
One Representative per League Division

b) All the above shall be entitled to one vote each at General Meetings, the Chairman may have an
additional casting vote in the event of a tied vote.
c) The League Management Committee may co-opt any member representative to any unfilled post
until the conclusion of the following AGM.
d) The League Management Committee may appoint any sub-committees it may deem necessary
to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of
all such committees shall report to the management committee by a representative elected by that
sub-committee.

1O. Rules For The Management Committee

a) The Chairman shall chair the meeting, or in his absence one of either the Vice Chairman,
Secretary or a nominee from the committee in the event of all those mentioned being absent.
b) Fourteen days notice of any meeting of the League Management Committee shall be given by
the Secretary, except when:
i) The date of the meeting had been agreed at the previous league management committee
meeting, in which case seven days notice shall be given.
ii) In an emergency the Chairman may call a meeting for the earliest possible convenient time for
the majority of league management committee members.
c) The quorum shall be one quarter of the compliment of the League Management Committee.
d) All members of the management committee as listed at Rule B. a) shall be entitled to vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chairman of
the meeting may exercise a casting vote.

11. Finance

a) The income and property of The League, however derived, shall be applied solely towards the
objectives of the club as set out in Rule 2, of this constitution.
i) The League shall have the power to raise money by means of yearly affiliation fees andA match
fees as determined by the League Management Committee at the Annual General Meeting.
ii) All monies shall be lodged in a bank account in the name of The League.
iii) The Chairman, Vice Chairman, Hon. Treasurer and Hon. Secretary shall be authorised
signatories to sign cheques on behalf of The League, of which one signatory shall be needed.
iiii) The financial year of the club shall run from 1st March to 28th / 29th February.

12. Amendments to the Constitution

This Constitution may only be amended by a proposal passed by a majority of members present
and entitled to vote at an Annual or Extraordinary General Meeting.

13. The Dissolution Of The League

a) Any resolution to dissolve the club may be passed at any General Meeting provided that:

i) the terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that

ii) at least twenty eight days notice of the proposed resolution shall be given in writing by the secretary to all members, and that such a resolution shall receive the assent of two thirds of those present and entitled to vote.

b) Upon dissolution of The League, after all league liabilities have been cleared, all remaining
financial and material assets shall be given or transferred to such body as determined by the
meeting.

14. Declaration

It is hereby certified that this document represents a true and most up to date version of the
Constitution of The Canterbury & District Bat & Trap League.